5/8/19 Meeting Minutes

5/8/19 Meeting Minutes

  1. Meeting Called to Order

  2. Secretaries Report Accepted

  3. Treasurer’s Report Accepted

  4. Member Report

    1. 97 Memberships

    2. 179 Members

    3. 5 Business Members

    4. 10 + more memberships since last count

    5. 2 New Business Members  Added

    6. Robertson’s Open House

      1. $54 in merchandise sold

      2. 4 memberships added

      3. Robertson’s did a business membership too

    7. Added more members at trail cleanup too

  5. Trail Report

    1. Clean up

      1. Great  Job Everyone

      2. 12 people at start, more showed up

      3. 2 full trailer loads of trash taken out

      4. Dump gave us permit to throw away for free

      5. A lot of people showed up that wanted to ride

    2. A couple of new trail heavily compromised over winter from logging.

    3. May need a new bridge

    4. Some clearing is required

      1. Need to set up times for this

    5. Trail Clean Up times

      1. Tuesday and Thursday Afternoon meet 4:15 at trailhead

    6. There is a new caretaker on the property, Eric and Bill went and talked to him

    7. Open to use of roads but doesn’t want to open them yet.

      1. We would have to take liability for any damage if opened

      2. Going to see which pieces make sense to use once trail map is out

      3. Can use currently if we need access but not for riding

      4. Need to get trails cleaned and opened up is first priority

    8. Second priority is we need a map

    9. Third we can evaluate if sections of road make sense to open up

    10. Sunday a group went and cleaned up power line trail

    11. Blanchard road there was a bunch of tires

    12. Want to stop trucks from gaining access to dam at landowners request

    13. Starting next Tuesday for trail work

    14. Need to clean up matting at Potter’s Field

      1. All the woods chips we filled it in with are gone

  6. Yard Sale

    1.  Haven’t done much advertising

    2. Want to move to June 15th to give more time to advertise and prep.

    3. Will be from 8 – 5 that day.

    4. Sending email to bring donations for yard sale / bake sale

    5. Going to put on Facebook Marketplace and Craigslist

    6. Facebook videos and Youtube has expanded business at Robertson’s and why Sanford ATV Club has gotten so popular

    7. Going to send out email to see if we can get someone to design poster

  7. Another Charity Ride

    1. Too much other stuff going on already.

    2. Businesses get hammered with request for donations and we can only go ask so many times

  8. Website

    1. 40 hours of trail work jacket needs to go on website.

    2. Putting Trail work hours count for community service.

  9. Group Rides

    1. Separating into groups for rides.

    2. Person taking registrations should help split people into groups

  10. Northeast Motorsports Open House

    1. Saturday 10 -2

    2. Eric will be there

  11. Safety Announcement from Police Department

    1. Be careful when out picking up trash with bottles that have liquids in them.

    2. If a bottle seems cloudy inside or suspicious do not touch it and contact the police department.

  12. Trails Opening

    1. Trails are opening this Saturday, Power line trail as well

  13. Insurance

    1. The club memberships comes with a $3500 Accidental Death and dismemberment benefit as part of ATV Maine

    2. If you get the form and the mail sign it and put away in a safe place

  14. Safety Classes

    1. 28 People at the last safety class

    2. Everyone passed

    3. June 22nd almost full already

  15. June 2nd Ride

    1. Sending out emails and posting to Facebook

    2. Doing 50/50 raffle and maybe a couple door prizes

    3. Need Someone to sell t-Shirts and stuff

    4. Group email to all members, Sue will send out.

    5. Sending out a poster again.

  16. Suggestions for charities for future benefit rides

    1. Camp Capella, a summer camp for disabled kids, sent us a lettering asking for donations

    2. Life Flight, a helicopter pickup for people injured in remote areas.  The club has had to use before.

      1. There is going to be a Lifeflight helicopter in Sanford soon

  17. Meeting Adjourned

Please reload

TRAIL CONDITIONS  OPEN with exceptions


Please visit our Facebook page

(Click on the logo to  go to our Facebook page.)

Hatfield Pond Trails
OPEN - Updated 5/6/2020
Trails are open, please be respectful and carry in - carry out!



Powerline Trail
Partially OPEN - Updated 5/15/2020
Trail is open, except the section through potter's field which is still saturated and needs to dry out more.